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Constitution

Illustration by C.G. Jung in The Red Book / Liber Novus

The Pan-Canadian Society of Analytical Psychology

Articles of the Constitution

Ⅰ. The Pan-Canadian Society for Analytical Psychology, hereafter referred to as the “PCSAP” or the “Society”, is a non-profit organization that will be governed by the statutes contained within this document. The PCSAP is located in Canada and will be based in both official Canadian languages: French and English.

II. Aim of the PCSAP

The aim of the PCSAP is to broaden accessibility for the study of and training in Jungian Psychology in Canada. The training program is based on an inter-regional model with programming in various parts of the country and in both official languages, French and English. 

By offering training opportunities in all regions of Canada, the PCSAP will support a more cohesive and country-wide sense of collegiality between candidates in training as well as those interested in Jungian psychology and other fields of depth psychology.

III. Ethics 

Of the greatest priority is that all members of the PCSAP will be guided by the highest level of ethical and academic standards.

Code of Ethics (link)

IV. Membership

A. Categories of Membership 

Members are divided into three categories: Regular Members, Affiliated Members and Honorary Members.

  1. Regular Members are Canadians with a diploma in Analytical Psychology, have been admitted to PCSAP and are current members in good standing of the IAAP. Regular members pay their IAAP fees through the PCSAS and with regard to IAAP matters, have their voting rights within the PCSAP.
  2. Affiliated Members are Canadians with a diploma in Analytical Psychology that have been admitted to the PCSAP and are members in good standing of the IAAP. Affiliate members pay IAAP fees through another society and with regard to IAAP matters have their voting rights with another society. Regarding matters to do with the PCSAP, Affiliated Members have the same voting rights has Regular Members.
  3. Honorary Members are members of the PCSAP who are over 75 years old and agree to accept and uphold the principals and spirit of the PCSAP contained within this constitution. 

All members are obliged to:

  1. Abide by the Society’s Code of Ethics.
  2. Pay membership fees and any other relevant contributions on time including membership fees to the IAAP (unless payment is made through another society).
  3. Attend meetings of the General Assembly. If a member must miss a meeting, notification of absence will be given to the Executive Committee.  

B. Rights of Membership

All members have the following rights:

  1. To be eligible to become part of the Executive Committee. 
  2. To take part in the General Assembly with a right to speak and to vote.
  3. To convene a meeting of the General Assembly.
  4. To make use of the various services that the Society offers.
  5. To put forward to the Executive Committee any initiatives deemed advantageous to the Institution.
  6. To have access to all Society documents deemed appropriate by the Executive Committee.
  7. To request from the Executive Committee a leave of absence from the Society for up to one year. If granted, the member need not attend meetings or other functions of the Society for this time but must pay membership fees unless otherwise indicated. This leave of absence can be extended by a vote in the General Assembly.
  8. To request from the Executive Committee a change of membership status due to, for example, reaching 75 years of age or wanting to change voting status. This shall be voted on by all members at a General Assembly meeting.

C. Ceasing to be a Member

A member ceases to be a member:

  1. By delivering his or her resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society.
  2. On having been a member not in good standing for twelve (12) consecutive months.
  3. On being expelled.
  4. On their death.

D. Penalties that can be incurred by Members

  1. The Society will have the right to expel anyone who commits an act wilfully or through neglect that is prejudicial to the institution, to the Administrative Authorities, or to the principles that govern the activities of the Society, or any member that repeatedly expresses contempt for resolutions passed by the powers that be. Recommendation for expulsion from PCSAP should be made by the Ethics Committee and the decision for expulsion will be by the simple majority vote of the membership. The member in question will be informed through official channels and will be given thirty days to reply in writing to the General Assembly, which in turn will be convened by the Ethic Committee to meet no longer than thirty days following the notification.  This appeal will not have suspensive effect.
  2. The Society will have the right to suspend, up to a period of six months, anyone found to have committed an act wilfully or through neglect that is prejudicial to the institution, to the Administrative Authorities, or to the principles that govern the activities of the Society, or any member who repeatedly expresses contempt for resolutions passed by the powers that be, but which the Ethics Committee does not consider to merit expulsion.   The suspension can be passed by a simple majority vote of the membership. It is possible to appeal the decision as outlined above. 
  3. An automatic suspension will be imposed in the event of non-payment of fees as outlined in these Statutes. Nevertheless, the Executive Committee has the power to extend a 60 day period of grace.
  4. Before adopting any decision regarding suspension or expulsion the Ethics Committee must inform the interested person of the process and give them 10 working days to present their defence and, if there are sufficient grounds, to seek a review.

E. Liability

  1. The liability of the Association shall not exceed its actual funds. No member shall be liable for debts or obligations incurred by the Association.

V. Membership Dues

  1. Membership dues are established at the annual general meeting of the Society.
  2. Regular Members pay Society membership fees and IAAP membership fees through the PCSAP.
  3. Affiliate Members pay Society membership fees through the PCSAP and IAAP fees through another society.
  4. A member that has not paid their membership fees becomes a member not in good standing and loses the right to vote at General Meetings as well as all other rights and privileges of the Society.

VI. Organisation

A. General Meeting

  1. The General Meetings will be made up of all Regular, Affiliate and Honorary members who are in good standing and eligible to attend.

2. General Meetings will take place at least once per year in person when possible and online when necessary or decided upon by the membership.

3. The function of the General Meeting is to attend to the business of the Society including, but not limited to:

a) Election of new members 

b) Election of the executive committee

c) Receive reports from officers

d)Decide on amendments to the Constitution

e) Consideration of financial statements

f) Any other business deemed necessary for the running of the Society

4. The General Assembly will adopt resolutions by a simple majority vote involving those who are present. Changes to the constitution will be voted by a 2/3 vote of the members present at the General Assembly. 

5. The Assemblies will be presided over by the President of the Executive Committee, or by a designated member. 

6. General meetings will be defined as Ordinary or Extraordinary. An Ordinary General meeting can only take place with a quorum of 60% of eligible members present at the time it is convened. An Extraordinary meeting can take place at any time by decision of the Executive Committee or Ethics Committee or if requested by 25% of eligible associate members.

7. Notices of General Meetings will be sent to members by the Secretary stating the place, day, time of the meeting, as well as the meeting agenda, no less than ten (10) days and no more than sixty (60) days prior to the date of the meeting. General Meetings may be adjourned until a later time if written request from a member is received at least a week before the meeting date and the majority of members vote in favour.

8. In the event of an Extraordinary meeting, the purpose for which the meeting is called will also be stated. Notices of each meeting shall be delivered to members no less than ten (10) days before the meeting and no more than thirty (30) days.

9. Voting procedure:

a) A member in good standing present at a meeting of members is entitled to one vote.

b) Voting is by show of hands, or an oral vote, or by e-mail.

c) Voting by proxy is not permitted.

d) If 2 or more voting members request a secret ballot, or a secret ballot is directed by the chair of the meeting, then voting must be by a secret ballot.

B. Executive Committee and Board of Directors

1. Functions and responsibilities of the Executive Committee: 

a) To act as the governing body of PCSAP and to ensure the proper functioning and viability of the Society.

b) To conduct and manage affairs and activities carried out by PCSAP and establish norms and regulations that are consistent with the law, the rules governing admissions, and these statutes.

c) To select and remove employees and agents of the Society and designate their roles, tasks, and rights as prescribed by these statutes. 

d) To hear and evaluate grievances regarding actions or decisions taken by any of the working commissions or administrative authorities within the Society, except when dealing with matters of an ethical nature which shall be referred to the Ethics Committee.

e) All complaints to the Executive Committee are to be made in writing.   Should a member of the Executive Committee be implicated, that member will cease to play a role in discussions and decisions regarding that matter.  Any member who disagrees with a decision taken by the Executive Committee has the right to appeal to the General Assembly.

f) In the event of the death, resignation, removal or an inability to carry out their duties of/by any member of the Executive Committee, the role will be taken up by the designated stand-in until the next election. A vote will be held to fill the role at an agreed upon time or at the next General Meeting.

g) The Executive Committee will meet at least once every semester for the purpose of managing the affairs of the Society. These meetings may be attended to by the general membership unless otherwise specified. The date and time and place of the meetings shall be agreed beforehand by members of the Executive Committee. Meetings can be conducted online if necessary or preferred. Membership elections for the Executive Committee will be conducted at the yearly General Assembly. The Executive Committee can officially convene special meetings with at least three members in attendance and motions will be passed according to an absolute majority of members present, except in cases where the Statutes require a specific majority.

h) Executive Committee members hold their offices without renumeration.

2. Composition of the Executive Committee

a) The Executive Committee is made up of 4 members holding the following offices: President, Vice-President, Secretary and Treasurer. 

b) The number of offices on the Executive Committee may be expanded by the membership with a majority vote. 

c) Elected members hold offices for 3 years.

3. Elections for the Executive Committee

Elections for the offices of the Executive Committee shall take place at the General Meeting. Elections to the Executive Committee shall take place every three years. The result will be decided on a simple majority of votes cast including those cast in writing (email).

C. Executive Committee Officers

1. Duties of the President:

The President assumes the leadership of the PCSAP Executive Committee. The President generally presides over all the meetings of members and of the Executive Committee. The President oversees the execution of Executive Committee decisions. The President signs all documents requiring the President’s signature and exercises all powers conferred by the current Constitution or the Executive Committee of the PCSAP. 

2. Duties of the Vice-President 

If the President is absent or unable to act, the Vice-President shall replace him or her and perform all the duties of the President. 

3. Duties of the Secretary 

The secretary oversees the drafting of all the minutes of the members meetings and of the PCSAP Executive Committee meetings. He or she sees to the keeping of the archives, minutes books, statements, trustee register, signed documents with the President for PCSAP engagements, writes the reports required by law and other documents or letters for the PCSAP. Finally, the secretary performs any other duty he or she has been entrusted with by the Constitution or the Executive Committee. 

4. Duties of the Treasurer 

The treasurer is in charge of and keeps the funds of the PCSAP and its accounting records. The treasurer collects dues from members for PCSAP and IAAP and sends IAAP dues to the IAAP secretariat. The treasurer sees to it that exact statements of PCSAP assets and liabilities, profit and loss accounts and cash flow statements are kept in the registers appropriate for such purpose. The treasurer sees to it that the money and securities of the PCSAP are deposited in a financial institution determined by the Executive Committee. As soon as possible, after the end of the PCSAP fiscal year, the treasurer shall be in charge of preparing and submitting to the Executive Committee of the PCSAP the financial report of the previous year. The treasurer performs any other duties he or she has been entrusted with by the Executive Committee. 

D. Ethics Committee

1. The Ethics Committee is responsible for receiving and processing grievances, charges or complaints of unethical conduct put forward by a member of the Society or by a member of the general public. This Committee has the right to recommend changes to the Code of ethics and will thus review regularly and update it when necessary.  It will offer advice regarding questions of an ethical nature when approached.   

2. The Ethics Committee will be made up of three members, including one Director, and will be elected by majority vote by the members at a General Meeting. The Director will be a senior analyst.

3. Members of the Ethics Committee will remain in their posts for 2 years and can be elected for two additional consecutive terms.

4. The Ethics Committee will receive and process grievances, charges or complaints of unethical conduct put forward by a member of the Society or by a member of the general public. The procedure for lodging a complaint is as follows: link.

5. This Committee has the right to recommend changes to the Code of Ethics and will thus review regularly and suggest updates when necessary. 

6. The Code of Ethics can be modified by a majority vote at a General Meeting.

E. Training Committee

  1. The Training Committee is responsible for designing and overseeing the training program. The overall design of the training program will be voted on by the General Membership.
  2. The Training Committee shall consist of a Director of Training and two analysts elected by the General Membership who will hold their positions of two years (and can be reelected for another term).
  3. The Director of Training shall be a senior analyst (five years of post graduate experience) and will be responsible for managing the training program as set down by the Executive Committee. The Director of training will report to the Executive Committee.
  4. Procedures – See Training Regulations [link]

VI. Changes to the Constitution

1. Any plan to adopt, revoke, amend or revive any article or any part of an article of this Constitution, must be submitted to a General or Extraordinary Meeting.

2. If one or several members wish to submit such a project, he or she (or they) shall do so by writing to the President or secretary of the PCSAP at least one  month before the announcement calling for the general meeting.

3. Changes must be voted on and can only be adopted by 2/3 majority vote.

4. All changes to the constitution must remain compliant with the Constitution of the IAAP as well as these Governing Document Standards.

VII. Dissolution of the Society

1. The dissolution of the PCSAP shall only occur by 2/3 majority vote of the General Meeting at either a General or Extraordinary Meeting.

2. The assets of the Association shall then be distributed to one or several organizations with similar goals and according to the methods determined at a general meeting.

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