Article 1: General Provisions
1.1 The “Pan-Canadian Society of Analytical Psychology”, hereafter referred to as the PCSAC, is a non-profit organization that will be governed by the statutes contained within this document.
1.2 The PCSAC is located in Canada and will be based in both official Canadian languages: French and English.
1.3 The aim of the PCSAC is to broaden the accessibility for the study and training in Jungian Psychology in Canada. Due to the fact that Canada is a vast and diverse country, the training program is based on an inter-regional model with programming in various parts of the country and in both official languages, French and English.
1.4 By offering training opportunities in all regions of Canada, the PCSAC hopes to support a more cohesive and country-wide sense of collegiality between candidates in training as well as others interested in Jungian psychology.
1.5 Of the greatest priority is that all aspects of the PCSAC would be guided by the highest level of ethical and academic standards (see code of ethics below).
Article 2: Membership
2.1 Members are divided into three categories: Regular Members, Affiliated Members and Honorary Members.
2.1.1 Regular Members are members who have been admitted to PCSAC and are current members in good standing of IAAP.
2.1.2 Affiliated Members are members who live outside Canada, have been admitted to the PCSAC, and are members in good standing of the IAAP.
2.1.3 Honorary Members are members of the PCSAC who are over 75 years old and agree to accept and uphold the principals and spirit of the PCSAC contained within this constitution.
2.2 Rights of Membership
All members have the following rights:
a) to be eligible to become officers.
b) to be part of the General Assembly with a right to speak and to vote.
c) to convene a meeting of the General Assembly.
d) to make use of the various services that the Society offers.
e) to put forward to the Executive Committee any initiatives deemed advantageous to the Institution.
2.3 Obligations of Membership
Members are obliged to:
a) pay membership fees and any other relevant contributions on time.
b) abide by the Society’s rules and resolutions.
c) pay membership dues to the IAAP.
2.4 Penalties that can be incurred by Members
a) The Society will have the right to expel anyone who commits an act wilfully or through neglect that is prejudicial to the institution, to the Administrative Authorities, or to the principles that govern the activities of the Society, or any member that repeatedly expresses contempt for resolutions passed by the powers that be. Recommendation for expulsion from PCSAC should be made by the Ethics Committee and the decision for expulsion will be by the simple majority vote of the membership. The member in question will be informed through official channels and will be given thirty days to reply in writing to the General Assembly, which in turn will be convened by the Ethic Committee to meet no longer than thirty days following the notification. This appeal will not have suspensive effect.
b) The Society will have the right to suspend, up to a period of six months, anyone found to have committed an act willfully or through neglect that is prejudicial to the institution, to the Administrative Authorities, or to the principles that govern the activities of the Society, or any member who repeatedly expresses contempt for resolutions passed by the powers that be, but which the Ethics Committee does not consider to merit expulsion. The suspension can be passed by a simple majority vote of the membership. It is possible to appeal the decision as outlined above.
c) An automatic suspension will be imposed in the event of non-payment of fees as outlined in these Statutes. Nevertheless, the Executive Committee has the power to extend a 60 day period of grace.
d) Before adopting any decision regarding suspension or expulsion the Ethics Committee must inform the interested person of the process and give them 10 working days to present their defense and, if there are sufficient grounds, to seek a review.
2.5 Liability
1. The liability of the Association shall not exceed its actual funds. No member shall be liable for debts or obligations incurred by the Association.
Article 3: Organisation
3.1 The PCSAC is made up of the Executive Committee, the Ethics Committee, the Director of Admissions and the Director of Training.
3.2 The Executive Committee is made up of 4 members holding the following offices: President, Vice-President, Secretary, Treasurer. Elected members hold offices for 2 years.
3.3 Duties of the Executive Committee:
a) To act as the governing body of PCSAC.
b) To conduct and manage affairs and activities carried out by PCSAC and establish norms and regulations that are consistent with the law, the rules governing admissions, and these statutes.
c) To select and remove employees and agents of the Society and designate their roles, tasks, and rights as prescribed by these statutes.
d) To hear and evaluate grievances regarding actions or decisions taken by any of the working commissions or administrative authorities within the Society, except when dealing with matters of an ethical nature which shall be referred to the Ethics Committee.
e) All complaints to the Executive Committee are to be made in writing. Should a member of the Executive Committee be implicated, that member will cease to play a role in discussions and decisions regarding that matter. Any member who disagrees with a decision taken by the Executive Committee has the right to appeal to the General Assembly.
3.4 Duties of the President:
The President assumes the leadership of the PCSAC Executive Committee. The President generally presides over all the meetings of members and of the Executive Committee. The President oversees the execution of Executive Committee decisions. He or she signs all documents requiring his or her signature and exercises all powers conferred by the current Constitution or the Executive Committee of the PCSAC.
3.5 Duties of the Vice-President
If the President is absent of unable to act, the Vice-President shall replace him or her and perform all the duties of the President.
3.6 Duties of the Secretary
The secretary oversees the drafting of all the minutes of the members meetings and of the PCSAC Executive Committee meeting. He or she sees to the keeping of the archives, minutes books, statements, trustee register, signs documents with the President for PCSAC engagements, writes the reports required by law and other documents or letters for the PCSAC. Finally, the secretary performs any other duty he or she has been entrusted with by the Constitution or the Executive Committee.
3.7 Duties of the Treasurer
The treasurer is in charge of and keeps the funds of the PCSAC and its accounting records. The treasurer collects dues from members for PCSAC and IAAP and sends IAAP dues to the IAAP secretariat. The treasurer sees to it that exact statements of PCSAC assets and liabilities, profit and loss accounts and cash flow statements are kept in the registers appropriate for such purpose. The treasurer sees to it that the money and securities of the PCSAC are deposited in a financial institution determined by the Executive Committee. As soon as possible, after the end of the PCSAC fiscal year, the treasurer shall be in charge of preparing and submitting to the Executive Committee of the PCSAC the financial report of the previous year. The treasurer performs any other duties he or she has been entrusted with by the Executive Committee.
3.8 Ethics Committee
The Ethics Committee is responsible for receiving and processing grievances, charges or complaints of unethical conduct put forward by a member of the Society or by a member of the general public. This Committee has the right to recommend changes to the code of ethics and will thus review regularly and update it when necessary. It will offer advice regarding questions of an ethical nature when approached.
The Committee will be made up of 2 members, elected by the General Assembly by majority vote and hold their offices for 2 years (and can be elected for two additional consecutive terms).
3.9 Director of Training
The Director of Training shall be a senior analyst (five years of post graduate experience) and will be responsible for managing the training program as set down by the Executive Committee. The Director of training will report to the Executive Committee.
3.9.1 Director of Admissions
The Director of Admissions will be responsible for implementing admission requirements as approved by the Executive Committee and for assessing the eligibility of candidates in a manner set down by the Executive Committee. The director of admissions will report to the Executive Committee.
Article 4: Meetings
4.1 General Meetings :
The General Meetings will be made up of all associate members who are eligible to attend and will be responsible for taking decisions that affect the Society in accordance with the norms laid down by these Statutes.
General meetings will be defined as Ordinary or Extraordinary, and will deal exclusively with the issues that are the order of the day. An Ordinary meeting of the General Assembly will take place once a year. An Extraordinary meeting of the General Assembly can take place at any time by decision of the Executive Committee, or the Electoral Commission, or if requested by 25% of eligible associate members.
Notices will be sent by the Secretary. Written notice shall state the place, day and time of the meeting, and in the event of an Extraordinary meeting being convened it should also state the purpose for which the meeting is called. Notices of each meeting shall be delivered in writing by post or email to the prescribed members no less than ten (10) days and no more than thirty (30) days prior to the date of the meeting. In the case of email notice, a PDF copy should be kept as data or printed out.
An Ordinary General meeting can take place with 60% of eligible members present at the time it is convened.
The General Assembly will adopt resolutions by a simple majority vote involving those who are present. Changes to the constitution will be voted by a 2/3 vote of the members present at the General Assembly.
The Assemblies will be presided over by the President of the Executive Committee, or by whoever has been designated for that duty.
4.2 Meetings of the Executive Committee
a) Regular Meetings: The Executive Committee will meet at least once every semester for the purpose of managing the affairs of PCSAC. The date and time of the meetings shall be agreed beforehand by members of the Executive Committee. Membership elections for the Executive Committee will be held at the Ordinary Meeting of the General Assembly which takes place once a year. The Executive Committee can officially convene with at least three members in attendance and motions will be passed according to an absolute majority of members present, except in cases where the Statutes require a specific majority.
b) Extraordinary Meetings: Extraordinary Meetings may be called as determined by the Statutes, when convened by the president, president elect, or by two members having sufficient grounds. It should take place within ten (10) days of submitting a written request to convene to any one of the members of the Executive Committee. The submission should include the business and purpose of the meeting. The decision will be made according to an absolute majority of members present, except in cases where the Statutes require a specific majority.
c) Resignations: Every member of the Executive Committee has the right to relinquish their post and can do so by submitting their resignation in writing to the Executive Committee. This will have immediate effect on the date that the Executive Committee accepts the resignation.
Article 5: Elections of the Executive Committee
5.1 Elections for the Executive Committee of PCSAC shall take place at the Society’s General Assembly. Elections to the Executive Committee shall take place every two years. The result will be decided on a simple majority of votes cast including those cast in writing or by proxy.
5.2 In the event of the death, resignation, expulsion or an inability to carry out their duties of/by any member of the Executive Committee, the role will be taken up by the designated stand-in until the next election.
Article 6: Changes to The Constitution
6.1 Any plan to adopt, revoke, amend or revive any article or any part of an article of this Constitution, must be submitted to a general meeting.
If one or several members wish to submit such a project, he or she (or they) shall do so by writing to the President or secretary of the PCSAP at least one month before the announcement calling for the general meeting.
6.2 Changes must be voted on and can be adopted by a simple majority.
6.3 All changes to the constitution must remain compliant with the constitution of the IAAP.
Article 7: Dissolution of the Society
7.1 The dissolution of the PCSAP shall only occur by decision of the General Meeting.
7.2 For the dissolution to be valid it must be agreed to by at least two thirds of the members of the General Meeting.
7.3 The assets of the Association shall then be distributed to one or several organizations with similar goals and according to the methods determined at this general meeting.
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CODE OF ETHICS OF THE PCSAP
(Preliminary and adapted from IAAP Code of Ethics)
An analyst should conduct himself/herself according to the highest ethical standards in his/her work and shall hold the interest of his/her patient to be paramount. This responsibility is central to being an analyst.
Breach of any of these ethical rules of the PCSAP constitutes serious misconduct. Non-adherence to the Ethical Code may result in suspension or expulsion from the PCSAP.
- Analyst-Patient Relationship
Responsibilities to Patients:
An analyst shall respect the integrity of his/her patient under all circumstances, unless evident significant risks to the patient demand some intervention contrary to the patient’s approval.
A) At the start of the treatment the analyst shall state clearly to the patient the terms and conditions of the treatment, e.g., times, frequency of sessions, and fee arrangements. The analyst shall ensure that these terms and conditions are maintained.
B) Financial dealings shall be restricted to matters concerning professional fees.
C) During treatment, restraint should be exercised with regard to social contacts with a patient. After treatment one should also keep in mind the possible continuation of transference feelings and use discretion in any social contacts. Social contact with a patient’s relatives should be approached with great caution and should occur only with the knowledge and consent of the patient. Exceptions may be made in certain circumstances, such as when a patient is a danger to himself/herself or others, in the treatment of children, or when the agreed upon treatment plan includes appointments with family or others for therapeutic or counselling purposes.
D) Confidentiality and the preservation of a patient’s anonymity are of primary importance. Particular care must be taken in the publication of clinical material and the presentation of clinical material at clinical seminars. If a patient requests that his/her material should not be published or presented, this should be respected. Discretion should also be exercised when professional consultation is utilized.
Exceptions may have to be made when a lawsuit is threatened or when the law requires a breach of confidentiality, as in the case of child abuse, a requirement to warn of danger to others, or a court order.
E) An analyst should not enter into a sexual relationship with any patient nor take any sort of personal advantages that transgress the analytical boundaries (or frame). Terminating a therapeutic relationship in order to have a sexual relationship is also unethical.
F) An analyst should not use physical violence against a patient. The use of physical constraint may be made when the patient is physically dangerous and has to be restrained for the safety of the patient, analyst or others.
General Personal Responsibilities:
G) An analyst shall not claim to possess qualifications which he or she does not possess.
H) An analyst shall give proper credit and reference to the contributions and publications of other colleagues and shall not plagiarize the work of others.
I) An analyst shall not continue to practice when seriously or persistently impaired (1) by the use of alcohol or other substances, or (2) by a physical or psychological illness or any severe stress that would impair one’s ability to practice and exercise adequate skill and judgment.
J) If an analyst is convicted of a criminal offence, or has been found to have engaged in unethical professional behaviour by a professional body or licensing agency in the state or country in which he/she resides, it is his/her duty to inform the President of the IAAP of the legal, professional or licensing decision, together with the relevant facts.
II. Analyst/Supervisee or Control Analyst/Control Analysand Relationships
Responsibilities to Supervisees or Control Analysands:
The supervisor or control analyst shall respect the particular relationship that is established in training with a supervisee or control analysand. The supervisor or control analyst shall not in any way take advantage of his/her greater authority. Thus, a supervisor or control analyst shall not become sexually involved with, exploit, or take advantage in any way of someone he/she is to evaluate, grade, promote, or recommend for promotion. In addition, caution should be exercised after the teaching/supervisory relationship is over because of ongoing unresolved transference and projection issues which may have arisen in the course of training.
III. Responsibility in Reporting to and Appearing Before the Ethics Committee
A) Self-reporting. It is the responsibility of an PCSAP Member to seek help and report his/her own unprofessional conduct to the PCSAP Ethics Committee. Self-reporting will neither relieve the member of responsibility for his/her misconduct nor preclude disciplinary action before the PCSAP Ethics Committee.
B) Responsibility in Addressing Unprofessional Conduct of a Colleague: Whenever an PCSAP analyst has evidence of a colleague’s misconduct, it is his/her responsibility to inform the PCSAP Ethics Committee, except in cases where patient confidentiality must be maintained. When a member of the PCSAP is made aware of the unethical behaviour of a colleague, he/she should first talk with the colleague and try to stop the behaviour in question, and, if necessary, encourage consultation or further personal analysis/treatment. If the concerned member cannot do this directly and/or needs to maintain confidentiality, he/she may contact the Chairperson of the PCSAP Ethics Committee.
C) Responsibility to Appear before the PCSAP Ethics Committee. When an Individual Member analyst is called on to respond to a complaint or a grievance in order to clarify a possible breach of ethics, refusal to meet with the IAAP Ethics Committee and cooperate in good faith could itself be the basis for a separate charge of unethical or unprofessional behaviour. This non- compliance could be grounds for Committee action, including a recommendation of suspension or expulsion from the PCSAP.